CES Student Handbook

Calais Elementary School Student Handbook



Principal’s Letter 4

Mission Statement/ Core Values 4

Educational Philosophy 5

Faculty and Staff 6

Student Records 7

Breakfast/Lunch Program 8

School Nurse 9

Communicable Diseases 9

Clothing 9

Behavior and Discipline 9

Harassment and Drugs and Alcohol 10

Attendance/Truancy 10

Use of the Telephone 11

Messages 11

Cancellation of School 11

Parent-Teacher Conferences 12

Playground Rules 12

Bicycles 12

Prohibited Items and Weapons 12

Cell phones 12

School Hours 13

Fire Drills 13

Library Books 13

Make-up Work 13

Retention 14

Teachers on Duty 14

Textbooks 14

Progress Reports and Report Cards 14

Field Trips 14

Homework Policy 15

Transfers or Withdrawals 15

Bus Safety 15

Lunch/Snack Breaks 16

School Parties/Invitations 16

Distributing/Posting Materials 16

Visitor Passes 16

Special Activities 16

Video Taping Students 17

Volunteers 17

Bomb Threats 17

Security/Safety 17

Title 1 Services 18

Notification of Rights/FERPA 19

CES Parental Involvement Policy 20

IDEA Part B: Notification of Benefits & Insurance 23

Calais Elem. School/Family Compact 27

504 Plan 28

Teacher Qualifications 28

Pesticide Policy Notification 29

School Nurse’s Letter 30

Medications in school 31

Signature of Handbook 32

Staff email addresses 33

School Calendar 34



Dear Parents and Students:

Welcome to Calais Elementary School. We are a school of students in grades pre-kindergarten through grade six and have a professional staff of over 30 to work with our students. It is our goal to offer our students a challenging educational environment in which they may grow and develop to the fullest of their potential. Our staff is working diligently to meet the needs of all individual students.

This handbook has been compiled to help answer most questions you might have concerning Calais Elementary School. Please keep this booklet as it contains information that will be helpful for future reference.

We hope to make the time that your child spends here at Calais Elementary School as enjoyable and as educational as possible. If you should have any questions or concerns, please feel free to contact the school at any time. Our telephone numbers are 454-2000 and 454-8559.

Sincerely yours,

Sue Carter

CES Principal


“The mission of The Calais Elementary School is to nurture in students a deep and abiding joy in learning.”


– The reason our schools exist is to serve the educational needs of our students.

– Our educational system can be improved.

– Educational excellence is everybody’s job.

– All people deserve respect.

– Involvement brings commitment, and commitment builds success.

– Belief without action is barren.


Academic Achievement






We at the Calais Elementary School are dedicated to providing a well-rounded education for all students. We believe that the awareness of one’s responsibility to school, community, society and self is an integral part of an individual’s education.

We believe that the school should seek to develop to a maximum, the competence of each student in the fundamental skills of reading, writing, listening, speaking, and computation as a foundation for subsequent education.

We believe that the students should have the opportunity to experience a comprehensive education within the school curriculum. It is our goal to provide students with a background on which to make wise choices in the selection of a vocation, to develop a healthy life, to utilize leisure time, and to participate in civic activities.

We believe that a climate for learning should be provided for each individual that will encourage motivation for learning, self-expression, creativeness, respect for the rights of others, and self-respect. This climate must provide an atmosphere for inquiry and the evaluation of one’s goals.

We believe that the school must work closely with the home to provide the individual student with a program, which best meets, the student’s needs. The development of cooperation between staff, students, parents, and the general community is the key to providing a successful educational program.


  1. To develop & maintain proficiency in the basic skills in all areas.
  2. To promote a sense of pride in our school and in achieving quality performance.
  3. To help each student develop a strong feeling of self-esteem.
  4. To promote hands on experiences that will help learners to develop to their fullest academic, physical, and creative potential.
  5. To provide a helpful, healthy educational atmosphere, physically, socially, and academically.
  6. To foster respect and tolerance for individual differences.
  7. To develop and maintain an effective code of discipline which will promote appropriate social behavior in all facets of the student’s life.
  8. To acquaint children at all levels with a wider variety of careers open to them with the goal of raising their levels of aspiration.
  9. To provide varied cultural experiences for all students in order to broaden their exposure to the arts and humanities.




Principal Sue Carter

Special Education Director Jodie Greene

Secretary Kim McCadden

School Nurse Susan Clark

Early Kindergarten-Head Start Thelma Stevens

Cathy Holmes

Kindergarten Kari Cole

Patricia Look

Grade 1 Karen Marshall

Therese McCormick

Grade 2 MaryAnne MacLeod

Dorothy Underwood

Grade 3 Vanessa Flood

Francine Rodman

Grade 4 Edwin Murphy

Brenda Batson

Grade 5 Arnold Clark

Jennifer James

Grade 6 Kathy Francis

Brenda Donovan

Special Education Corey Fleming

Tennille Hallowell

Education Technicians Shannon Carr

Linda Clark

Beverly Holst

Alice Olsson

Christine O’Rourke

Betsy Barnard

Title 1 Debbie Little

Thelma Stevens

Title 1 Education Technicians Jennifer Lander

Lacey Phelps

Speech/Language Services Julie McPhee

Physical Education Stephen McGinley

Band/Music Director Cynthia Dineen

Art Dawn Loper

Custodians Peter Foster

Gregg Hornbrook

Steven Rogers

Food Service Director Angela Foggia

(Technicians) Cheryl Chappell

Sheri Wakefield



Pupil records are collected and maintained to promote the instruction, guidance, and educational progress of the pupil and for legitimate educational research.

Parents or eligible students (age 18 or older) are entitled to certain rights and protection under the Family Educational Rights and Privacy Act (FERPA). A complete copy of the Calais School Department student record policy may be obtained by contacting the building principal. However, the following items outline your rights.

The parent or eligible student has the right to:

  1. Inspect and review the student’s educational records.
  2. Request the amendment of the student’s educational records.
  3. Consent to the disclosure of personally identifiable information contained in the student’s educational records, except to the extent allowed in accordance with 34 CFR, Section 99.
  4. File a complaint with the U.S. Department of Education: and
  5. Obtain a copy of the Calais School Department student records policy by contacting the building principal.

Three types of student records maintained by the school include:

  1. Academic information such as grades, progress reports, student work

samples, achievement tests data, etc;

  1. Statistical information including aptitude scores, mental ability,

permanent school health records, etc; and

  1. Directory information on students, such as names, ages, addresses,

telephone numbers, grade, and field of study, participation in officially

recognized activities and sports and awards received.

All directory information may be made public without notice, unless the school is notified in writing July 1 for the upcoming school year or within 30 days after enrollment, whichever is later, that such information is to be withheld. Information from academic and statistical records will not be released to persons other that authorized personnel without prior written consent.

The Calais School Department forwards educational records to other agencies or institutions that have requested the records and in which the student seeks or intends to enroll.




Breakfast meals are offered daily through the hot lunch program. Typical items include cold cereal, milk, juice, muffins or bagels, fruit and breakfast foods. Cold cereal is available every day upon request. Orders will be taken each day for the following school day; with a limited number of extra meals will be prepared for students who have been absent or for emergencies. Breakfast meals will be distributed to students upon their arrival to school and are to be eaten in the cafeteria between 7:30 and 7:55 a.m. Breakfast will not be available for students who are late to school. The price is $1.75 for a breakfast meal. Please note that breakfast will not be served on days when the opening of school is delayed due to inclement weather.


We have a Hot Lunch Program under the supervision of Mrs. Foggia. Lunches may be purchased on the first school day of each week. The regular price for hot lunch, including milk, is $2.75 per lunch everyday. Reduced lunch is $.40 per lunch. If your child owes for 3 lunches or more they will be served a peanut butter and jelly sandwich instead of the daily entrée. Snack milk is $.30 per carton, including kindergarten milk, which is no longer, subsidized by the state program. An application for free or reduced lunches will be given to each child on the first day of school in September. (It is important that you apply as some funding is based on the number eligible.) In event of a change in status, applications may be picked up at the office at any time during the school year.

New change: A bag lunch will be available to any student on a half day of school who signs up with their homeroom teacher the day before.

The snack milk program, unlike the lunch program, is not funded or subsidized by the government (which now includes kindergarten students as well). At lunchtime, milk is provided with lunch for all students who are eating school lunch (which is a government subsidized program). The salad bar is also included with the purchase of a lunch.

Any student who brings a lunch from home should also bring a drink to go with it (NOT in a breakable container please!). If he/she desires to have milk, it may be purchased from the school for $.25.

Due to federal guidelines, parents are not allowed to bring commercial foods or meals to school for their children (e.g. McDonald’s, Burger King, pizzas, etc.) The cooperation of all parents is necessary in observing these guidelines. Otherwise, federal funding for our hot lunch program could be in jeopardy.

Please remember that all hot lunches are ordered daily. Even though a student may have paid for the week on Monday, if he/she is absent on a subsequent day, a lunch is not ordered on that day and the child is given a credit for the following week. Lunches are ordered by the teacher by 8:30 a.m. If your child is going to be tardy for some reason, you must inform the teacher the day before, or you must call the school (454-2000/8559) prior to 9:00 a.m. to assure that a lunch is ordered for you child. If neither of the above is done and your child is tardy, then a lunch should be provided from home.




The school nurse is not always available; therefore, when a child is sick in the morning, he/she should be kept at home. This prevents spreading of any contagious diseases and solves the problem of having to get the child home when he/she becomes too ill to stay in school. Please let the office know when your child is ill and will not be in school.

The school nurse provides many health services in our school. She cannot permit a child to take medication unless she has a permission note signed and dated by a parent.

If weather is favorable, all students go outside to play each morning for approximately 15 minutes and the same amount of time at noon. Please make sure your child is dressed appropriately for the weather. If your child has a valid reason for being excused at this time, a note to the teacher is required stating the reason and the time period it covers.


Students returning to school after recuperating from a communicable disease must report to the school nurse before returning to class.


The school cannot assume any responsibility for articles lost by students. Parents are urged to mark all students’ clothing-particularly sweaters, jackets, caps, boots, etc. All students should wear clothing that is clean, safe and appropriate. Any clothing (including hats) promoting use of tobacco, alcohol, or drugs is expressly prohibited. Students are not allowed to wear any clothing with sexual, profane, or violent messages. Halter- tops and crop tops are prohibited and tank tops should have straps at least 2” in width. Shorts, skirts, and skorts should be modest in length and should be no shorter than fingertip length to the thigh. Hats are to be removed upon entering the building and may be put back on upon leaving the building. Trench coats and like apparel are expressly prohibited.


Parents will be notified should any student come to school dressed in an unsafe or inappropriate manner.

LOST AND FOUND: A “Lost and Found” area is located across from the teacher’s room. Parents are invited to check this area upon checking into the office at any time of the school day for lost articles of clothing. Proper labeling would be very helpful in limiting the amount of clothing lost by students. Unclaimed articles will be discarded after a reasonable period of time.


The staff of Calais Elementary School will be enforcing a zero tolerance behavior and discipline policy of our students. Rules must be enforced in order to allow quality education for all. We do ask that students respect the rights of others; that they act in a safe manner while on school grounds; and that they respect the property of others.

Teachers are primarily responsible for classroom discipline. Students who interfere with a teacher’s ability to instruct his/her class and student’s ability to learn will be sent to the office. Suggested intermediate steps that can be used before sending a student to the office might include:

1.) a verbal warning

2.) restriction of free time (i.e.…loss of recess)

3.) an after school detention

4.) parental contact

5.) inviting the principal to speak to the student

Teachers may use other strategies prior to sending a student from their classrooms. Students assigned an after school detention should be given 24 hours notice and parents should be notified.

If a student demonstrates excessive aggressive behavior, inappropriate language and actions or disrespectful behavior, the parents will be notified and the student will be sent home.


In order to maintain a proper learning environment, any form of harassment is prohibited. This would include, but not be limited to, religious, racial or sexual harassment or violence. Any person who believes he or she has been a victim of religious, racial or sexual harassment or violence, or has knowledge or belief of conduct, which may constitute harassment toward another student or staff member, should report the alleged acts immediately to the principal, a teacher or other staff member. The School Department will act to investigate all complaints, formal or informal, verbal or written, of any form of harassment, and to discipline and take appropriate action against any party found in violation of the Calais School Board Harassment Policy.


It is illegal for any student to possess, use, or be under the influence of alcohol, drugs, or tobacco while on school grounds or while in attendance at any school-sponsored activity. This does not apply to prescription drugs administered through the school medication policy. Prevention, intervention and disciplinary procedures will be followed as outlined in the Calais School Board Substance Use Prohibition Policy.


Students must be regular and punctual in attendance. Maine State Attendance Law states that every child between his 7th and 17th birthdays shall attend a public day school during the time it is in session. In the course of time the state has recognized the importance of classroom education by mandating a minimum of 175 school days. An absence, therefore, of ½ day or more shall be deemed a violation of this requirement.

HABITUAL TRUANCY: Any student who has attained 7 full days of unexcused absences or 5 consecutive days of unexcused absences during a school year is considered to be habitual truant under Maine State Law. Maine statues also clearly designate a parent or guardian of a school age student as being responsible for that child attending school.

Excusable absence shall mean an absence from school for one of the following reasons


  1. Personal illness
  2. Appointments with health professionals that cannot be made outside of the regular school day.
  3. Observance of recognized religious holidays when the observance is required during the regular school day
  4. Emergency family situations; or
  5. Approved vacation leave with parents/guardians
  6. Bereavement

In all cases of necessary absence, the parent or guardian MUST SEND A NOTE to the teacher/front office on the day of return. The note must state the date of absent, child’s name, reason for absence and parent’s signature. If a child is absent for 3 consecutive days a doctor’s note is required to prevent unexcused absences.

If it becomes necessary for any student to leave school during the day, a parent should come to the office and ask that their child be dismissed. We cannot permit students to leave school with persons other than the parents/guardians unless we have written permission prior to the desired departure time.

Habitual Truancy may result in:

  1. Call from School
  2. Contact from Principal
  3. Referral to SAT team
  4. Correspondence from the Superintendent
  5. Referral to Law enforcement/DHHS


School telephones are to be used for official school business only, except in case of an emergency. Therefore, we ask students not to call home unless there is an urgent matter that requires that parents be contacted. PARENTS, PLEASE NOTE: USE OF THE TELEPHONE TO ASK IF ANOTHER STUDENT MAY COME TO ONE’S HOME WILL NOT BE ALLOWED. THIS SHOULD BE DONE PRIOR TO SCHOOL TIME.


A great deal of secretarial time is spent delivering messages to students. Parents are asked to refrain from contacting the school to deliver messages except in cases of urgency. Your cooperation will be sincerely appreciated.


Calais School Department

When Calais schools are cancelled or delayed, after consultation with the busing company, First Student and other area school district superintendents, we will notify the public through W.Q.D.Y. Radio, Channel 5 Storm watch, and Channel 2 Storm Center. We will cancel or delay under the name of “Calais School Department”. All parents should know that the final decision as to whether or not they send their child/children on the school bus or allow them to drive their own vehicle is theirs.



Conferences can be arranged by calling the school at 454-2000/8559. These should be scheduled at least two days in advance. Appointments will be set up either before or after school. Conferences will not be held during the school day. They are scheduled to be held in November and in April.


  1. Be nice to each other, help each other, and treat each other with respect.
  2. Play a safe distance from each other so as not to interfere with others on the playground.
  3. Use all equipment in a manner that is safe for you and others.
  4. Use proper language at all times
  5. Make sure your clothing is safe.
  6. Play a safe distance from the school, being respectful of those learning inside.
  7. If you hurt someone, tell him or her that you are sorry.
  8. Put things away when you are done with them.
  9. Line up safely at the end of recess, remembering to be polite.
  10. Always remember, treat others, as you would like to be treated.
  11. Wrestling moves/pretend fighting or war fare are not allowed anywhere on school grounds. Any student performing wrestling moves on others will be banned from the playground.


  1. Walk safely on the ice.
  2. NO snowballs
  3. NO climbing and sliding on snow banks – The teacher on duty will decide if this is safe for the condition.


Students may bring bicycles to school. Bicycle racks are stationed near the playground area. The school will not accept responsibility for lost or damaged bicycles. Upon arriving to school, students are expected to park their bicycles and leave them at the racks until they are dismissed in the afternoon.

Students are to stay away from the bikes during school hours. Any students who are observed in this area during the day are naturally suspects if any damages are reported.



1.) Chewing gum of any kind



4.) Wrestling toys of any kind



Cell phones may not be visible and they must be turned off during school hours. They will be confiscated if there are infractions. Repeated offenses may result in further disciplinary action.


******PLEASE NOTE*******





In the afternoon, all students should be back in their homerooms by 2:00p.m.preparing for dismissal. Non-bus students (“walkers” and “riders”) will be dismissed before the buses have departed. Bus students will be dismissed when all buses have arrived.


When the fire bell sounds, everyone must leave the building and go directly to their assigned areas. Students are to remain with their teacher at all times. Students will leave their classrooms in single file (walking, not running) and there should be no talking while leaving the building or at the assigned evacuation areas. LISTEN FOR DIRECTIONS!


Library books may be borrowed from the school library. Students who lose library books are expected to pay for replacement cost which must be library bound. If there are any questions about the cost of a book please contact the office. Library books found in the building should be returned to the office.


When a student is absent, teachers will allow a reasonable period of time for make-up work to be completed. Generally, two (2) days for each day absent is considered sufficient. Students have the right to expect extra help from teachers with make-up work although this may mean extra time after school.



Retention will be considered if the teacher believes it to be in the best interest of the student. Parents will be contacted by April 15th if retention is being considered. Parents must appeal to administration if they do not agree with the decision.


All teachers and Ed. Techs assigned to Calais Elementary School have the responsibility of maintaining order in the building and on the playground. Students are expected to cooperate with all teachers and Ed. Techs.


Students are responsible for textbooks assigned to them and will be charged the replacement costs for any books lost or damages. Students are urged to cover their textbooks.

If a student finds a textbook on the playground or in a school bus, he/she should take it to the office.


Teachers will issue progress reports at mid-term of each ranking period or whenever a student does not demonstrate a reasonable degree of progress in his/her assigned group. The progress report is to be taken home, signed by the parent, and returned. These are kept on file for the entire year.


Report cards will be issued four times each year. The report cards are usually issued on Friday and should be returned by the following Wednesday. In the event that school is not in session the Friday after the end of the ranking period, report cards will be issued the following Monday.

Individual report cards may be held at the end of the school year if a student has lost a textbook or library book and has not paid the school so a replacement can be ordered.


Periodically, students will be leaving school grounds for special class projects. All parents will be notified in advance of these scheduled educational field trips. Signed permission forms are required before any student will be permitted to participate in these classroom trips. Students will not be allowed to call for permission on the day of the field trip. All chaperones must abide by school rules. (i.e.…No smoking or rude language)

Permission slips will not be necessary for special programs presented at other schools in the Calais School System.



Teachers may assign homework with reasonable time limitations according to the student’s abilities and resources. Such work shall be related to the school curricula and the homework shall be in the areas of practice, reinforcement of skills, or a project.

The following guidelines are reasonable for the average student:

Grade 1: At least once a week, short assignment

Grades 2-3: At least twice a week, short assignment

Grades 4-6: Ninety minutes or more per week


In the event that a student will be moving from the area, the parents MUST notify the school secretary. Let us know the exact date that you will be leaving so that transfer records can be prepared. SCHOOL RECORDS WILL NOT BE TRANSFERRED UNTIL ALL BOOKS AND SCHOOL MATERIALS HAVE BEEN RETURNED.


Any student getting off at a different stop other than home/sitter is required to have a note from a parent/guardian or the school secretary. If this student does not have a note then he/she will be dropped off at their regular stop. This is for the safety of the student and bus driver.

This is to remind individuals of the State of Maine Law regarding stopped school buses:

This law states:

“It is illegal to pass a stopped school bus with red lights flashing on school property or on any undivided highway.”

If you or someone else should happen to stop BESIDE a bus before the red lights start flashing and that bus is in the process of picking up or dropping students, PLEASE, DO NOT PASS THE BUS. It is better to be a few minutes late rather that to place the safety of a child in jeopardy. Please pass this information along to anyone who may pick up or drop off a child at school.




Students will not be allowed to leave school grounds at lunch- time unless accompanied by a parent or guardian of the child. Teachers MUST be notified in writing if you intend to pick up your child at lunch- time.

Students are generally allowed a time for a snack each morning. Both students and staff are encouraged to eat healthy foods during this time. Again, this year a healthy snack will be provided for every student every day. If soda, candy or other such foods are brought to school, students will be asked to take the food home rather than eat it at school.


Please note that we have only two parties during the school year, at Christmas and on Valentine’s Day.

PARTY INVITATIONS: Students are allowed to pass out invitations to a personal

party at school if there is enough invitations for every student in that classroom. If only certain students are invited to a party then invitations should be delivered outside of school.


All distribution of materials or posting of information by non-school personnel needs to be approved in advance by the principal.


Parents are always welcome in our school. We ask that any visitor report to the office upon entering the building, register with the school secretary, and pick up a visitor’s pass. A visitor’s pass is not required before or after school hours.

If a child has forgotten something from home and a parent/guardian is bringing it to them you must please drop it off at the office and we will promptly get it to that child.


Family members and the community are always welcome and are encouraged to attend special performances and activities at our school. This would include concerts, fairs, potluck suppers, and other such events.

One special activity is the annual Hokey Pokey Fair at the end of the school year. In fairness to our students currently attending Calais Elementary School, we would ask that middle school and high school age students not attend this event unless they are helping with a particular activity. We would appreciate your cooperation with this request.



During the course of the school year, classes and students will be videotaped while taking part in a class or school activity. Occasionally, these activities will be broadcast on a local cable channel. Parents who do not want their children to be videotaped should contact the school in writing to outline any restrictions in this regard. This would also apply to pictures taken for the local newspapers.


Parents and community members who volunteer their time and abilities are always welcome and appreciated. Some areas where volunteers would be very helpful might include:

  1. library aide
  2. chaperoning field trips
  3. giving fluoride to students in classrooms

If you might be interested in being a volunteer, or if you know of someone who would like to do so, please contact the main office at 454-2000/8559.


In the event of a bomb threat, all students and staff will immediately evacuate the building. Teachers will escort their classes to the Calais Armory and attendance will be taken. Classes then will be assigned to meet at the armory, the American Legion Hall, or the Calais Recreation Center for the remainder of the school day. Students will be dismissed at our regular time (approximately 2:15p.m.). In the event of a bomb threat, all activities at the school will be cancelled for the day and personnel from local and state agencies will conduct a search of the building.

If a bomb threat takes place, local radio stations will be notified and if possible, teachers will be given an opportunity to contact parents. Written notices will be sent home with students explaining circumstances in regard to the evacuation. Students are encouraged to remain in school and teachers will have alternative plans to use with their classes. NO STUDENT IS TO BE RELEASED TO ANYONE BUT HIS OR HER PARENT OR GUARDIAN UNLESS THE SCHOOL HAS RECEIVED EXPRESSED PERMISSION FROM THE PARENT OR GUARDIAN OF THAT STUDENT. Students are not to be released to babysitters, aunts or uncles, siblings, family friends or others unless the parents/guardians have specifically given us permission to do so.


The Calais Elementary School has a security system in place to help provide a safe environment for your child/children. When dropping off or picking up your child you must push a button located to your left, wait for assistance, state your business, and then report to the main office. Parents/Guardians will not be allowed to walk the halls for any reason. The main office will call for your child if you need to pick him/her up. If you need to speak to the classroom teacher you will need to make an appointment or wait until all students have been dismissed for the day. This is the same protocol that we developed and used last year. Thank you for your cooperation. Your child’s safety is our utmost concern.


Title 1 Service

The Calais Elementary School Title 1 Program includes a teacher for the four-year old program, a math specialist, and two reading specialists. The classroom teachers refer students to the reading and/or math specialist. Academic screening is provided by Title 1 staff to assist in the identification of students for the program. If your child is being referred for the program and selected, you will be formally notified. Also, you will receive regular progress reports. If you have any questions regarding the program you may contact the Director, Barry Raymond at 454-2821.

The Title 1 Program has other requirements that are listed below. We are always looking for parents to work with us and assist us in our activities.

Calais Elementary will:

Involve parents in the planning, review and improvement of the school’s parent involvement policy in an organized, ongoing, and timely manner.

Involve parents in the joint development of any school wide program plan, in an organized, ongoing, and timely manner.

Hold an annual meeting to inform parents of our Title 1 Part A program, and to explain the Title 1, Part A program. We will convene the meeting at a convenient time to parents, and will offer a flexible number of additional parental involvement meetings so that as many parents as possible may attend. We will invite all parents of children participating in Title 1, Part A programs and will encourage them to attend.

Provide information to parents of participating students in an understandable format, including alternative formats upon the request of parents with disabilities, and, when possible, in a language that parents can understand.

Provide to parents of participating children information in a timely manner about Title 1, Part A programs that include a description and explanation of the school’s curriculum, the forms of academic assessments used to measure progress, and the proficiency levels that students are expected to meet.

At parental requests, provide opportunities for regular meetings for parents to formulate suggestions, and to participate, as appropriate in decisions about the education of their children. The school will respond to any such suggestions as soon as practicably possible.

Provide to each parent an individual student report about the performance of their child on the State assessment in at least math, language arts, and reading.

Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who is not highly qualified within the meaning of the term in Title 1 regulations.


Notification of Rights under FERPA for Elementary and Secondary Schools

The Family Educational Rights and Privacy Act (FERPA) afford parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:

(1) The right to inspect and review the student’s education records within 45 days of the day the School receives a request for access.

Parents or eligible students should submit to the School principal [or appropriate school official] a written request that identifies the records(s) they wish to inspect. The School official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2) The rights to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate.

Parents or eligible students may ask the School to amend a record that they believe is inaccurate. They should write the School principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it is inaccurate. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has contracted to perform a special task (such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

[Optional] Upon request, the School discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. [NOTE: FERPA requires a school district to make a reasonable attempt to notify the parent or student of the records request unless it states in its annual notification that it intends to forward records on request.]

(3) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, D.C. 20202-4605

[NOTE: In addition, a school may want to include its directory information public notice, as required by 99.37 of the regulations, with its annual notification of rights under FERPA.]


CES Parental Involvement Policy


The Calais School Department agrees to implement the following statutory requirements:

The school/district will conduct programs, activities and procedures for the involvement of parents and guardians in all of its schools with Title 1, Part A programs, consistent with section 1118 of the Elementary and Secondary Education Act (ESEA). These programs, activities and procedures will be planned and operated with meaningful consultation with parents of participating children.

The school/district will be governed by the following statutory definition of parental involvement, and expects that its Title 1 schools will carry out programs, activities and procedures in accordance with this definition:

Parental involvement means the participation of parents in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring—

(A) That parents play an integral role in assisting their child’s learning;

(B) That parents are encouraged to be actively involved in their child’s education at school;

(C) That parents are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child;

(D) The carrying out of other activities (such as those described in section 1118 of the


Consistent with section 1118, the school district will work with its schools to ensure that the required school-level parental involvement policies meet the requirements of section 1118(b) of the ESEA, and each include, as a component, a school-parent compact consistent with section 1118(d) of the ESEA.

The school/district will incorporate this parental involvement policy into the district’s LEA plan developed under section 1112 of ESEA.

In carrying out the Title I, Part A parental involvement requirements, to the extent practicable, the school/district will provide full opportunities for the meaningful participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children.

To the extent practicable, the school/district will provide information and school reports that are required under Section 1111 of the ESEA in an understandable and uniform format and, including alternative formats upon request, and in a language parents can understand.

If the LEA plan for Title 1, Part A, developed under section 1112 of the ESEA, is not satisfactory to the parents of participating children, the district will submit any parent comments with the plan when the school district submits the plan to the State Department of Education.

Title 1, Part A schools will involve the parents of children served in Title I, Part A schools in decisions about how the one percent of Title I, Part A funds reserved for parental involvement is spent, and will ensure that not less than 95 percent of the one percent reserved goes directly to the schools.


  1. The Calais School Department will take the following actions to involve parents in the joint development of its district wide parental involvement plan under section 1112 of the ESEA:

Include parent representation from the onset of the development

Hold a series of accessible meetings with parents and guardians to develop and review the parental involvement policy

  1. The Calais School Department will take the following actions to involve parents in the process of school review and improvement under section 1116 of the ESEA:

Actively recruit parents with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, are migratory, or are of any racial, cultural or ethnic minority background


Provide assistance and training to parents to prepare them for meaningful participation

ELL and migratory parents will be included in decision-making related to the needs of their children and the use of Title IC and/or Title III funds.

  1. The Calais School Department will provide the necessary coordination, technical assistance, and other support to assist Title 1, Part A schools in planning and implementing effective parental involvement activities to improve student academic achievement and school performance:

Create a Parent Advisory Council to provide advice on all matters related to parent involvement in programs supported by Title IA, Title IC and Title III funds

Pay reasonable and necessary expenses associated with parental involvement activities, including transportation and child care costs, to enable parents to participate in school-related meetings and training sessions

Allocate resources to parent involvement activities, beyond minimum requirements

Involve parents in the development of training for teachers, principals, and other educators to improve the effectiveness of that training.

  1. The Calais School Department will coordinate and integrate effective parental involvement strategies in Part A with parental involvement strategies under the following other program: Head Start by:

Coordinating written materials to parents regarding these programs

Coordinating or sharing parent involvement activities.

  1. The Calais School Department will take the following actions to conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of this parental involvement policy in improving the quality of the school’s/district’s Title 1, Part A schools. The evaluation will include identifying barriers to greater participation by parents in parental involvement activities (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, are migratory, or are of any racial or ethnic minority background). The school/district will use the findings of the evaluation about its parental involvement policy and activities to design strategies for more effective parental involvement, and to revise, if necessary (and with the involvement of parents) its parental involvement policies.

Describe how the evaluation will be conducted

Identify who will be responsible for conducting the evaluation

Explain what role parents will play in evaluation efforts

Evaluate the content and effectiveness of the parent involvement policy

Identify the barriers that interfere with participation in the activities provided for parents paying close attention to parents who are economically disadvantaged, homeless, disabled, have limited English ability, with limited literacy, are migratory, or are of any racial or ethnic minority background


The Calais School Department will build the school’s and parent’s capacity for strong parental involvement. This will ensure effective involvement of parents and support a

partnership among the school, parents, and the community to improve student academic achievement, through the following activities described below:

  1. The school/district will provide assistance of its Title 1, Part A schools, provide assistance to parents of children served by the school district or school, as appropriate, in understanding topics such as the following, by undertaking the actions described in this paragraph–


The State’s academic content standards

The State’s student academic achievement standards

The State and local academic assessments including alternate assessments

The requirements of Part A

How to monitor their child’s progress, and

How to work with educators.

The activities to assist parents are described below:

Describe staff professional development, workshops, conferences, or classes, both in-state and out-of-state

Describe any media, reports, letters, meetings, or workshops to assist parents in understanding these topics

  1. The school/district will provide materials and training to help parents work with their children to improve their children’s academic achievement, such as literacy training, and using technology, as appropriate, to foster parental involvement, by:

Planning appropriate parent involvement workshops

Coordinating activities with Maine Parent Federation

Including information in Parent Resource Center

Scheduling and coordinating parent involvement activities according to parent survey and staff input

  1. The Calais School Department will, with the assistance of its parents, educate its teachers, pupil services personnel, principals and other staff, in how to reach out to, communicate with, and work with parents as equal partners, in the value and utility of contributions of parents, and in how to implement and coordinate parent programs and build ties between parents and schools, by:

Involving parents in the development of training for teachers, principals, and other educators to improve the effectiveness of that training

Describing professional development opportunities, activities and resources to accomplish this

  1. The Calais School Department, to the extent feasible and appropriate, coordinate and integrate parental involvement programs and activities with Head Start that encourage and support parents in more fully participating in the education of their children, by:

Coordinating written materials to parents regarding these programs

Coordinating or sharing parent involvement activities.

  1. The school/district will take the following actions to ensure that information related to the school and parent- programs, meetings, and other activities, is sent to the parents of participating
  2. Children in an understandable and uniform format, including alternative formats upon request, and, to the extent practicable, in a language the parents can understand:

Written materials in understandable language

Parent involvement bulletin boards located where parents pick up their children

To maximize parental involvement and participation in their children’s education, arrange school meetings at a variety of times, or conducting in-home conferences between teachers or other educators, who work directly with participating children, with parents who are unable to attend those conferences at school.


IDEA Part B: Written Notification

Regarding Use of Public Benefits or Insurance


You are receiving this written notification to give you information about your rights and protections under Part B of the Individuals with Disabilities Education Act (IDEA), so that you can make an informed decision about whether you should give your written consent to allow your school district to use your or your child’s public benefits or insurance to pay for special education and related services that your school district is required to provide at no cost to you and your child under IDEA. First we will provide some basic information about IDEA.

Part B of IDEA is the Federal law that provides for assistance to States and school districts in making a free appropriate public education (FAPE), which includes special education and related services, available to children with disabilities in the least restrictive environment. If your child has been evaluated and found eligible for services under IDEA because he or she has a disability and needs special education and related services, your school district must develop an individualized education program (IEP) for your child. Your school district must provide the special education and related services included in your child’s IEP at no charge to you or your child.

IDEA funds pay a portion of your child’s special education and related services. Funds from a public benefits or insurance program (for example, Medicaid funds) also may be used by your school district to help pay for special education and related services, but only if you choose to provide your consent, as explained below. Also, your school district cannot access your or your child’s public benefits or insurance if it would result in a cost to you, such as a decrease in your benefits or an increase in your premiums. These “no cost” provisions are explained below as well.

Before your school district can ask you to provide your consent to access your or your child’s public benefits or insurance for the first time, it must provide you with this notification of rights and protections available to you under IDEA. This notification is intended to help you understand these rights and protections, including the type of consent your school district will ask you to provide. If you choose not to provide your consent, or later decide to withdraw your consent, your school district has a continuing responsibility to ensure that your child is provided all required special education and related services under IDEA at no charge to you or your child.

Notification Requirements- 34 CFR §300.154(d)(2)(v)

You are receiving this notification because IDEA requires that you be informed of your rights and protections when your school district seeks to use your or your child’s public benefits or insurance to pay for special education and related services. The following sections explain when you must receive this notification and what information must be included in the notification.

When Notification Must Be Provided

You must receive this notification:

before your school district seeks to use your or your child’s public benefits or insurance for the first time and before it obtains your consent to use those benefits or insurance for the first time

(the consent requirement is described below); and

annually thereafter.

Format of Notification

This notification must be:


in language understandable to the general public; and

in your native language or in another mode of communication you use, unless it is clearly not feasible to do so.

Contents of Notification- 34 CFR §300.154(d)(2)(v)(A)-(D)

This notification will explain: 1) the consent that your school district must obtain from you before it can use your or your child’s public benefits or insurance for the first time; 2) IDEA’s “no cost” provisions that apply to your school district if it seeks to use your or your child’s public benefits or insurance; 3) your right to withdraw your consent to the disclosure of your child’s personally identifiable information to your State’s public benefits or insurance program agency at any time; and 4) your school district’s continuing responsibility to ensure that your child is provided all required special education and related services at no charge to you or your child, even if you withdraw your consent or refuse to provide consent.

Parental Consent- 34 CFR §300.154(d)(2)(iv)(A)-(B)

If your school district has not accessed your public benefits or insurance in the past to pay for services that it was required to provide your child under IDEA at no charge to you or your child, all of the parental consent requirements described below apply.

Before your school district can use your or your child’s public benefits or insurance for the first time to pay for special education and related services under IDEA, it must obtain your signed and dated written consent. Generally, your school district will provide you with a consent form for you to sign and date. Note that your school district is only required to obtain your consent one time.

This consent requirement has two parts.

  1. Consent for Disclosure of your Child’s Personally Identifiable Information to the State agency responsible for administering your State’s Public Benefits or Insurance Program

Under Federal law—the Family Educational Rights and Privacy Act (FERPA) and the confidentiality of information provisions in IDEA—your school district is required to obtain your written consent before disclosing personally identifiable information (such as your child’s name, address, social security number, student number, IEP, or evaluation results) from your child’s education records to a party other than your school district, with some exceptions. In this situation, your school district is required to obtain your consent before disclosing personally identifiable information for billing purposes to the agency in your State that administers the public benefits or insurance program. Your consent must specify the personally identifiable information that your school district may disclose (for example, records or information about the services that may be provided to your child), the purpose of the disclosure (for example, billing for special education and related services), and the agency to which your school district may disclose the information (for example, the Medicaid or other agency in your State that administers the public benefits or insurance program). If you choose to provide consent and your child’s personally identifiable information is disclosed to your State’s public benefits or insurance program agency, you may request and receive from your school district a copy of the records your school district disclosed to that agency.

  1. Statement to Access Public Benefits or Insurance

Your consent must include a statement specifying that you understand and agree that your school district may use your or your child’s public benefits or insurance to pay for services under 34 CFR part 300, which are special education and related services under IDEA. Both parts of this consent requirement apply to the school district that is responsible for serving your child under IDEA. If your child moves to a new school within the same school district, you would not be required to provide a new consent because the same school district is still responsible for serving you child under IDEA. But if you enroll your child in a new school in a new school district, the new school district that is responsible for serving your child under IDEA must obtain a new consent from you before it can bill your child’s public benefits or insurance program for the first time. The consent you would provide to your child’s new school district must include both parts of the consent as described above.

Electronic consent, if applicable (34 CFR §99.30(d))

As noted above, your consent must be written, signed, and dated. While there generally will be a paper form for you to fill out, you may provide your written consent in an electronic form, if your submission identifies and authenticates you as the individual providing the consent, includes an electronic signature and date, and your submission indicates that you approve the information contained in the consent.

Previous consent

If you gave your consent in the past for your school district to access your or your child’s public benefits or insurance to pay for special education and related services under IDEA, your school district is not required to obtain a new consent from you if the following two conditions are present:

  1. There is no change in any of the following: the type of services to be provided to your child (for example, physical therapy or speech therapy); the amount of services to be provided to your child (for example, hours per week lasting for the school year); or the cost of the services (that is, the amount charged to the public benefits or insurance program); and
  2. Your school district has on file the consent you previously provided. This previous consent must meet the requirements that were in effect under the prior IDEA regulations, and your school district will know what requirements applied under those prior regulations. An example of a previous consent your school district may have on file is a parental consent form you gave directly to another agency such as the Maine Medicaid agency.

Even if your school district is not required to obtain a new consent from you, your school district still must provide you with this notification before it may continue to bill your or your child’s public benefits or insurance program to pay for special education and related services under IDEA.

If your school district already has on file your consent to use your or your child’s public benefits or insurance to pay for special education and related services under IDEA, your school district must request that you provide a new consent when there is a change in any of the following: the type (for example, physical therapy or speech therapy), amount (for example, hours per week lasting for the school year); or cost of services (that is, the amount charged to the public benefits or insurance program).

An example of a change in the type of services would be that your child would receive speech therapy in addition to physical therapy and therefore, the services billed to your public benefits or insurance program would be different. An example of a change in the amount of services would be if your child was previously receiving 3 hours per week of physical therapy and will now be receiving 2 hours per week. An example of a change in the cost of your child’s services would occur if the amount billed to the public benefits or insurance program for a particular service increases or decreases.

If any of these changes occur, your school district must obtain from you a one-time consent, specifying that you understand and agree that your school district may access your or your child’s public benefits or insurance to pay for special education and related services under IDEA. Before you provide your school district the new, one-time consent, your school district must provide you with this notification. Once you provide this one-time consent, you will not be required to provide your school district with any additional consent in order for it to access you or your child’s public benefits or insurance if your child’s services change in the future. However, your school district must continue to provide you with this notification annually.

No Cost Provision- 34 CFR §300.154(d)(2)(i)-(iii)

The IDEA “no cost” protections regarding the use of public benefits or insurance are as follows:

  1. Your school district may not require you to sign up for, or enroll in, a public benefits or insurance program in order for your child to receive FAPE. This means that your school district may not make your enrollment in a public benefits or insurance program a condition of providing your child the services it is required to provide your child under IDEA at no charge to you or your child.
  2. Your school district may not require you to pay an out-of-pocket expense, such as the payment of a deductible or co-pay amount for filing a claim for services that your school district is otherwise required to provide your child without charge. For example, if you child’s IEP includes speech therapy and your insurance requires a $25 co-pay or deductible payment for a session, you could not be charged the $25. Your school district would need to pay the cost of your co-pay or deductible in order to bill your or your child’s public benefits or insurance program for the particular service.
  3. Your school district may not use your or your child’s public benefits or insurance if using those benefits or insurance would:


  1. Decrease your available lifetime coverage or any other insured benefit, such as a decrease in your plan’s allowable number of physical therapy sessions available to your child or a decrease in your plan’s allowable number of sessions for mental health services;
  2. Cause you to pay for services that would otherwise be covered by your public benefits or insurance program because your child also requires those services outside of the time your child is in school;
  3. Increase your premiums or lead to the cancelation of your public benefits or insurance; or
  4. Cause you to risk the loss of your or your child’s eligibility for home and community-based waivers that are based on your total health-related expenditures.

Withdrawal of Consent- 34 CFR §300.154(d)(2)(v)(C)

If you provided your consent for your school district to disclose your child’s personally identifiable information to the State agency that is responsible for administering your public benefits (Medicaid/Maine care) or insurance program, you have the right under 34 CFR part 99 (FERPA regulations) and 34 CFR part 300 (IDEA regulations) to withdraw that consent at any time.

If you do not want your school district to continue to bill you or your child’s public benefits or insurance program for special education and related services under IDEA, you would need to withdraw your consent to your school district’s disclosure of your child’s personally identifiable information to the agency in your State that is responsible for administering that program. The FERPA and IDEA regulations, however, do not contain procedures for withdrawal of consent to disclosure of your child’s personally identifiable information. If you wish to withdraw your consent, you should ask your school district what procedures you would need to follow. For example, your school district may ask you to submit your withdrawal request in writing.

What Your School District Must Do if You Withdraw Your Consent or Refuse to Provide Your Consent 34 CFR §300.154(d)(2)(v)(D)

Finally, without your consent, your school district cannot bill you or your child’s public benefits or insurance program to pay for special education and related services that it is required to provide your child under IDEA at no charge to you or your child. If you withdraw your consent or refuse to provide consent under the FERPA and IDEA regulations, your school district may not use your withdrawal of consent or refusal to provide consent to disclose personally identifiable information to a public benefits or insurance program to deny your child the special education and related services he or she is otherwise entitled to receive under IDEA.

Therefore, if you refuse to provide consent or withdraw consent, your school district has a continuing responsibility to ensure that your child is provided all required services necessary to receive an appropriate education at no charge to you or your child.

We hope this information is helpful to you in making an informed decision regarding whether to allow your school district to use your or your child’s public benefits or insurance to pay for special education and related services under IDEA.

Contact information: For additional information and guidance on the requirements governing the use of public benefits or insurance to pay for special education and related services see:


If you have further questions contact the Director of Special Services, 207-454-2821.


Calais Elementary School/Family Compact

Calais Elementary and the parents of students participating in services or programs funded by Title I, Part A of the Elementary and Secondary Education Act agree that this compact outlines how parents, school staff, and all Calais Elementary students share in the responsibility of improving student academic achievement, and the means by which the school and parents will build and develop a partnership that will help children achieve the high standards of the Maine State Learning Results.

Student Responsibilities

We, as students of Calais Elementary School, will be active learners and strive to do our best in order to achieve the State’s high learning standards. We will:

Complete all homework assignments in a timely manner

Read 10–30 minutes daily outside of school time

Ask for help with work we don’t understand

Give family members all notices or information sent home from the school

Follow school and classroom rules to help maintain a positive learning environment

Parent Responsibilities

We, as parents, will support our children’s learning in the following ways:

To make sure my child attends school daily except for illness

To spend a minimum of fifteen minutes each school night reading with or to my child

To monitor my child’s homework and study habits

To communicate with my child’s teacher regularly

To show support for my child and the school by attending parent/teacher conferences and other school functions

To actively volunteer at school or to serve on advisory committees as time allows

To stay informed about my child’s education by promptly reading all notifications and newsletters sent home from the school

School Responsibilities

We, as professional educators, will strive to:

Provide high-quality curriculum and instruction in a supportive and effective learning environment that enables students to meet the State’s academic standards. Teachers will participate in professional development workshops and maintain necessary certifications.

Hold parent-teacher conferences in November and April to discuss the academic goals and achievements of each individual student and how they relate to grade level expectations. Other meetings may be arranged by students, parents or teachers as deemed necessary for the continued academic success of the student.

Provide parents with written quarterly reports on their child’s progress. Results of all formal academic testing administered during the school year will be made available to the parents at their request.

Provide parents with reasonable access to staff. Parents may contact teachers at the school prior to the beginning of the school day or following the afternoon dismissal of students thus limiting the loss of instructional time during the school day.

Provide parents with opportunities to volunteer in their child’s class, or to observe classroom activities involving their child. Arrangements must be made in advance with the classroom teachers.

We, at Calais Elementary School, are committed to maintaining our educational responsibilities.

If you should have any questions regarding your child’s educational program, please contact the principal of Calais Elementary School at (207) 454-2000/8559.


Calais Elementary School

53 Garfield Street

Phone: 207-454-2000 Fax: 207-454-2708


Re: Teacher Qualifications

Dear Parent(s) or Guardian(s):

As a parent/guardian of a student at Calais Elementary School you have the right to know the professional qualifications of the classroom teachers who instruct your child.

Federal law through the No Child Left Behind legislation allows you to ask for certain information about your child’s classroom teachers and requires the school district to provide this information in a timely manner if you ask for it. Specifically, you have the right to request the following information about each of your child’s classroom teachers:

Whether the State o Maine Department of Education has licensed or qualified the teacher for the grades and subjects they teach.

Whether the State of Maine Department of Education has decided that the teacher can teach in a classroom without being licensed or qualified under state regulations because of special circumstances.

The teacher’s college major; whether the teacher has any advanced degrees and, if so, the subject of the degrees.

If you would like to receive any of this information, please call the school office at 454-2000/8559.


Sue Carter

CES Principal

A Section 504 plan may be developed for any school-aged child who meets the definition of a qualified handicapped person; i.e. (1) has or (2) has had a physical or mental impairment, which substantially limits a major life activity; or (3) is regarded as handicapped by others. Major life activities would include walking, seeing, hearing, speaking, and breathing, learning, working, caring for oneself and performing manual tasks. The handicapping condition need only substantially limit one major life activity in order for the student to be eligible. If you have any questions concerning our special education process, or if you feel your child may qualify for special services, please contact the principal, the special education teacher, or your child’s teacher.


Dear Parent/Guardian,

I am writing about three subjects that can affect children’s health in school: pests, pesticides and your right to know.

Pest Control

Because pesticides pose risks, the school uses an alternative approach to merely applying pesticides. Control of insects, rodents, and weeds at our school focuses on making the school buildings and grounds an unfavorable place for pests to live and breed. Through maintenance and cleaning, we will reduce or eliminate available food and water sources and hiding places for the pests. We will also routinely monitor the school area to detect pest problems and prevent the pests from becoming established. Some techniques we will use include pest monitoring, sanitation, pest exclusion, proper food storage, pest removal and—as a last resort—pesticides. This holistic approach is often called Integrated Pest Management (IPM).

Pesticide Use

Sometimes pesticide use may be necessary to control a pest problem. When that happens, the school will use the lowest risk products available. If higher risk pesticides must be used, notices will be posted at application sites and parents, guardians and staffs have a right to know.

Your Right to Know

Parents, legal guardians, and school staff will be notified of specific pesticide applications made at the school. Notification will be given at least five days before planned pesticide applications during the regular school year. In addition, for pesticides applied anytime during the year, notices will also be posted in the school and on school grounds two working days before until 48 hours after the application. Notification need not be given for pesticide applications recognized by law to pose little or not risk of exposure to children or staff.

The school also keeps records of prior pesticide applications and information about the pesticides used. You may review these records, a copy of the School’s Integrated Pest Management Policy and the Pesticides in Schools regulation (CMR 01-026 Chapter 27) by contacting our IPM coordinator, Peter Foster, at Calais Elementary School.

If you have any question, please contact Sue Carter. For further information about pests, pesticides and your right to know, call the Board of Pesticides Control at 207-287-2731 or visit the Maine School IPM web site www.thinkfirstspraylast.org/schoolipm.


Sue Carter

CES Principal


Dear Parent or Guardian,

It is the policy of the Calais School System to discourage the dispensing of medications at school. Whenever possible, the schedule of drug administration should be altered to allow a student to receive all prescribed doses at home. If medication during the school day is necessary, it may be administered in accordance with the following conditions:

(1) The medication is turned into the school nurse in the original container with the prescription information intact. (Ask your pharmacist to prepare two packages, one for school and one for home.)

(2) The written order by the child’s physician for such medication is returned to the school nurse.

(3) The parent/guardian has completed and returned the medication request form.

There is a copy of the request form on the back of this letter.

Parents are reminded that whenever possible the school nurse will administer prescribed medications; however, there is a strong possibility that non-medical school employees may administer that medication. Please do not hesitate to contact me if you have any questions regarding this policy. I look forward to serving you student’s health needs this year.


Sue Clark, R.N.




Medications must be in its original container to be administered.

Extra-labeled containers may be requested from you physicians.

Student’s Name: __________________________________

Prescribing Doctor’s Name (if prescription medication)

Name of Medication: _______________________________

Purpose: _________________________________________

I am aware that the Calais schools do not have a school nurse available at all times during the school day. However, the above-named student is in need of the above-named medication during regular school hours to maintain his/her physical health. In my opinion, his/her need for the medicine is so important that if the school nurse is not present in the school building. I advise and request that non-medical school personnel administer this medication in accordance with the following instructions:

Dosage: _________________________________________

Time to be administered: ___________________________

Duration of medication: ____________________________

Other: __________________________________________

A student may not transport medication. The parent must transport medication to and from school. School personnel will not be held liable for administering medication as directed.

__________________________ __________________________

Date Parent/Legal Guardian Signature


The prescribing physician must sign this form if the medication is to be administered in school.

Name of Medication: ___________________ Purpose: ______________

Dosage: ______________________________ Other: _______________

Time to be administered: ___________________

I agree to re-evaluate this child’s need for this medication and will resubmit this form on a yearly basis.

_____________________________ ____________________________

Date Physician’s Signature


Calais Elementary School


Student’s Teacher____________________

I have read the Calais Elementary School Student Handbook that outlines the rules and procedures for the 2015-16 school year. If you would like the Friday parent letter sent to you by email please provide that information to us below. I understand that I may contact the office if I have any questions concerning this handbook.

_____________________________ ________________

Parent’s signature Date


Parent’s email address

Are one or both of this student’s parents on full-time duty status in the active uniformed service of the United States (including members of the National Guard and Reserve on active duty orders), or within one year of medical discharge or retirement from those uniformed services?

___YES ___NO

— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —

Please return this form to your child’s teacher as soon as possible. Please keep actual booklet @ home for future reference.

Other forms that all students need to return to their teachers at the beginning of the school year are:

2 Emergency Cards

1 Free/Reduced Lunch Form

1 Fluoride Permission Form

1 Health Information Sheet

Your cooperation in completing and returning all necessary forms promptly is greatly appreciated!!


Contact Information

Arnold Clark aclark@calaisschools.org

Angela Foggia afoggia@calaisschools.org

Alice Olsson aolsson@calaisschools.org

Betsy Barnard bbarnard@calaisschools.org

Brenda Batson bbatson@calaisschools.org

Beverly Holst bholst@calaisschools.org

Christine O’Rourke corourke@calaisschools.org

Corey Fleming cfleming@calaisschools.org

Cynthia Dineen cdineen@calaisschools.org

Dawn Loper dloper@calaisschools.org

Debbie Little dlittle@calaisschools.org

Dorothy Underwood dunderwood@calaisschools.org

Edwin Murphy emurphy@calaisschools.org

Francine Rodman frodman@calaisschools.org

Jennifer Donovan jdonovan@calaisschools.org

Julie McPhee jmcphee@calaisschool.org

Karen Marshall kmarshall@calaisschools.org

Kari Cole kcole@calaisschools.org

Kathy Francis kfrancis@calaisschools.org

Kim McCadden kmccadden@calaisschools.org

Linda Clark lclark@calaisschools.org

MaryAnne MacLeod mmacleod@calaisschools.org

Patricia Look plook@calaisschools.org

Pete Foster pfoster@calaisschools.org

Shannon Carr scarr@calaisschools.org

Stephen McGinley smcginley@calaisschools.org

Sue Carter scarter@calaisschools.org

Sue Clark calaisnurse@yahoo.com

Tennille Hallowell thallowell@calaisschools.org

Therese McCormick tmccormick@calaisschools.org

Thelma Stevens tstevens@calaisschools.org

Vanessa Flood vflood@calaisschools.org